Facilities Administrator

As a Facilities Administrator at JLL, you'll support operational excellence through administration, financial coordination, and workplace health and safety oversight. We believe the most effective teams are built when everyone is empowered to thrive, and in this role, you'll develop expertise across finance, compliance, and facilities operations while building meaningful relationships with vendors, regional teams, and clients. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you coordinate with diverse stakeholders to deliver exceptional service that makes a tangible difference every day.

• Provide administration coordination and backup support for the Facilities Team, ensuring continuity of operations and responsive service delivery
• Process and reconcile vendor invoices, including goods receipt matching, budget monitoring, and payment processing to maintain accurate financial records
• Prepare monthly management reports and maintain comprehensive trackers for finance, compliance, vendor insurance, and team training
• Coordinate quarterly WHS meetings and manage workplace safety programs including AED oversight, First Aid supplies, Fire Warden training, and emergency personnel updates
• Organise and forecast budgets while investigating variances to support informed decision‑making
• Raise and manage Purchase Order Requests (PORs) for contractors in accordance with approved agreements
• Process invoices, rental payments, and billable charges ensuring accuracy and timeliness
• Set up new vendors, reconcile vendor statements, respond to queries in SMAART, and review regional accruals
• Coordinate waste management programs across all sites and prepare environmental reporting documentation

• Prior experience in facilities management, property management, hospitality, or a related operational field
• Demonstrated knowledge of financial processes including budgets, forecasting, accruals, and invoice processing
• Working knowledge of local work health and safety (WHS) requirements and waste management regulations
• Strong proficiency in Microsoft Office applications, particularly Excel for data management and reporting
• Excellent customer service skills with the ability to interface professionally with clients, vendors, and team members at all levels
• Strong problem‑solving capabilities and exceptional attention to detail in high‑volume environments
• Demonstrated ability to prioritize competing demands and manage multiple workstreams simultaneously
• Experience with financial management systems such as SAP or similar platforms (preferred)

• Great employee discounts off fitness, wellbeing & other renowned bands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like‑minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.