Job Description Facilities Coordinator Company: BGIS Location: Sydney, NSW 2000 Employment Type: Permanent Full Time (Onsite) We are seeking a proactive and highly organised Facilities Coordinator to support the delivery of integrated facilities services across our site/s. This role is the first point of contact for clients, tenants, subcontractors and internal stakeholders, ensuring maintenance requests and operational requirements are managed efficiently and professionally. Key Responsibilities Serve as first point of contact for the management office and stakeholdersCoordinate, delegate and monitor preventative and reactive maintenance requestsManage and maintain the CMMS, ensuring accurate work order tracking and reportingAllocate and follow up on tasks to meet KPIs and contractual obligationsSupport the Contract and Facilities Managers with daily operational activitiesReview invoices, maintain purchase order registers and assist with budget trackingCoordinate service contracts, statutory maintenance and contractor complianceConduct site inspections of plant, equipment and essential servicesMaintain reporting, documentation and compliance with WHS and quality systemsManage after-hours on-call arrangements to ensure continuous coverageRespond promptly to client enquiries and provide high-quality customer service Essential Skills & Experience Must be proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Strong customer service experience with excellent communication skillsProven experience in facilities coordination or property servicesHighly organised with strong time management and attention to detailExperience using CMMS systems (desirable)Ability to manage multiple priorities in a fast-paced environmentStrong understanding of WHS compliance and contractor management Why Join BGIS? ✔ Supportive and collaborative on-site team ✔ One of the Best Places to Work for 2025 in the Property, Construction & Transport category as per The Australian Financial Review ✔ Endorsed by Work180 as an employer of choice for women ✔ Winner of Inspiring Workplaces Award 2025 Eligibility Applicants must be Australian Citizens with full working rights in Australia. About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across diverse industries. We’re known for our commitment to safety, operational excellence, and creating exceptional customer experiences. BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds. Apply now to take the next step in your career with BGIS.