Paralegal / Legal Assistant (In house)

The HMC Group is a diversified aviation, tourism, and accommodation organisation operating across some of the most iconic regions of Australia and is seeking to appoint a Paralegal or Legal Assistant to join the team.

The HMC Group currently has offices in Perth, Kununurra, Broome, Karratha, and Adelaide, and has an expanding team of approximately 400 employees, with further and substantial business growth forecast over the next five years.

Businesses within the Group include:

Nexus Airlines – Western Australia’s newest regional airline, servicing Western Australia and beyond.

Aviair – One of Australia’s largest and leading fixed wing general aviation operators with charter, scheduled services and scenic flights operating throughout the Kimberley and Pilbara regions for corporate, mining, government and tourism clients.

HeliSpirit – HeliSpirit offers tourism helicopter services from eleven spectacular locations in the Kimberley, Pilbara, and Goldfields regions, as well as a range of corporate and charter helicopter services in the north-west of WA.

Australian Helicopter Academy – Providing commercial helicopter pilot training.

Bungle Bungle Savannah Lodge & Guided Tours – Eco-accommodation in the heart of Purnululu National Park & Guided walking tours, also providing authentic indigenous tourism experiences. 

Freshwater East Kimberley Apartments – Kununurra’s leading accommodation offering with sixty resort-style apartments.

The PumpHouse Restaurant – an iconic Kununurra dining establishment on the banks of the Ord River offering a quality dining option to locals and visitors alike.

Kimberley Experiences – providing specialist and personalised Kimberley travel itineraries by highly experienced travel designers.

About the role:
This is a rare opportunity to work closely with our Group General Counsel (who also holds the role of Company Secretary) and Senior Legal Counsel within a dynamic, privately owned WA business, spanning aviation and tourism industries.

Reporting to the General Legal Counsel, this role supports the HMC Group Legal team in delivering efficient, commercially-focused legal and compliance services across the Group. The role offers hands-on involvement in contract lifecycle systems, insurance portfolio management, and broader legal administration.

Key duties and responsibilities:

• Provide high quality administrative and coordination support to the Legal Team.

• Maintain accurate and compliant corporate registers.

• Manage the relevant contract management system, including data entry, reporting, tracking key dates and ensuring data accuracy.

• Track and monitor key regulatory reporting deadlines.

• Assist in drafting legal documents with support from the Legal Team.

• Assist with the administration of the Group’s insurance portfolio, including preparing claims and coordinating with the insurance brokers.

• Conduct foundational legal research tasks.

• Support legal and compliance initiatives and projects.

• Coordinate execution of agreements, including e-signature and document control.

About you:

• Minimum 2 years of experience in a paralegal, legal secretary or legal administrative role.

• Previous experience within commercial law.

• Qualification in Legal Services or equivalent experience is desirable.

• Strong organisational skills and ability to manage multiple tasks and deadlines.

• High attention to detail and strong document management capability.

• Proficiency in Microsoft Office and familiarity with legal or document management systems.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Strong written and verbal communication skills.

• Proactive, reliable, and able to work both independently and collaboratively.

• Professional, adaptable, and willing to learn in a dynamic environment.

• A genuine team player who thrives in a fast-paced environment, with the ability to manage competing priorities and maintain a high standard of work.

To apply, please submit a cover letter addressing your suitability for the role and a current resume. Only shortlisted candidates will be contacted.

We reserve the right to close the recruitment process early. We respectively request no agency referrals.

Please note to apply for this role, you must have current working rights in Australia.