Project Administrator

Super Render is seeking a Project Administrator to support the successful planning, coordination, administration and delivery of construction and refurbishment projects. Working closely with project stakeholders, contractors and suppliers, you will play a key role in ensuring projects are delivered efficiently, on time, and in accordance with operational requirements, quality standards and project objectives.

Benefits

The remuneration is AU$79,000 - AU$84,000 per annum plus superannuation.

Task & responsibilities

• Coordinating and administering multiple concurrent construction and refurbishment projects, supporting project activities from initial planning stages through to completion and handover.
• Reviewing project requirements and coordinating the preparation of project documentation, resource information and supporting materials required for project planning and implementation activities.
• Liaising with builders, contractors, suppliers and project stakeholders to facilitate project activities and support the successful delivery of project objectives.
• Coordinating project commencement activities, including scheduling works, allocating resources and ensuring project requirements were met within established timeframes.
• Monitoring project progress against approved schedules, identifying delays, risks and implementation issues, and reporting matters requiring management attention.
• Working closely with project stakeholders to ensure project objectives, operational requirements and delivery milestones were achieved.
• Supporting the administration of project-related service arrangements, maintaining project records and coordinating documentation associated with project delivery activities.
• Maintaining project documentation and records, including project correspondence, approvals, work orders, licences, insurance documentation and project files.
• Coordinating supplier and subcontractor activities to support project delivery schedules, resource requirements and operational objectives.
• Coordinating the delivery of materials, equipment and specialised services required to support project implementation activities.
• Monitoring contractor and subcontractor performance, tracking project progress, variations and outstanding actions, and reporting project status to management.
• Coordinating the preparation, review and approval of project samples, specifications and supporting documentation prior to the commencement of project activities.
• Assisting with project budget monitoring and expenditure tracking activities, maintaining financial information to support project planning, administration and reporting requirements.
• Responding to enquiries from clients, contractors and suppliers, resolving project administration matters and facilitating effective stakeholder communication.
• Preparing project reports, progress updates and supporting documentation for management review, assisting with project monitoring and operational decision-making.
• Collecting, maintaining and analysing project information relating to project performance, timelines, outcomes and operational activities, preparing reports for management review.
• Monitoring project performance targets, identifying opportunities for process improvement and assisting with the implementation of approved workflow enhancements.
• Advising management on project progress, resource requirements, operational issues and matters requiring attention, and coordinating actions arising from management decisions.

Qualification & experience

Qualifications

• At least a Diploma or higher qualification in Business Administration, Project Administration, Management, Construction Administration, Operations, or another related discipline relevant to project coordination and administrative support functions.
• In lieu of formal qualifications, candidates may possess at least three years of relevant experience in project administration, project coordination or similar roles.

Experience

• A minimum of three years of relevant work experience as a Project Administrator, Project Coordinator, Project Support Officer, Construction Administrator, or in a closely related role.
• Demonstrated experience providing administrative and coordination support to construction, refurbishment, fit-out, maintenance or similar projects.

Skills and Knowledge

• Demonstrated ability to coordinate project documentation, schedules, records and administrative activities across multiple projects.
• Experience liaising with contractors, suppliers, clients and internal stakeholders to support project delivery activities.
• Strong organisational and time management skills, with the ability to manage competing priorities and maintain accurate records.
• Well-developed written and verbal communication skills, including the preparation of project correspondence, reports and progress updates.
• Ability to monitor project activities, identify administrative issues and escalate matters requiring management attention.
• Experience coordinating procurement activities, material deliveries, contractor schedules and project documentation requirements.
• Proficiency in Microsoft Office applications and electronic document management systems.
• Strong attention to detail and ability to maintain accurate project, financial and operational records.