Administrative Assistant

About HT Services

HT Services is a WA owned commercial cleaning company with a national presence and vast contract base. At HT Services we strive to deliver high cleaning standards to our clients, while offering a safe, supporting environment for our staff and a culture built around teamwork.

We are seeking a hardworking and reliable Administration Assistant to support our Administration Manager and the HT team in a busy and growing organisation.

This role is suited to someone who is willing to learn, able to take direction, and looking to prove themselves in a supportive and fast-paced environment. As the business grows, there will be genuine opportunities for increased responsibility and career development.

The Roles Responsibilities

• Coordinate recruitment, onboarding, and offboarding processes, including contracts, compliance, and employee record-keeping.

• Provide day-to-day administrative support for the Administration Manager, COO and the HT team.

• Manage reception duties, incoming calls and general enquiries.

• Monitor and action shared inbox communications.

• Maintain and issue site specific inductions and assist with monitoring expiries and renewals.

• Perform uniform ordering, issuing and inventory control.

• Maintain accurate company registers and records.

• Coordinate office supplies and general office administration.

• Maintain kitchen, boardroom and meeting facilities.

• Maintain Key and access registries.

A detailed role brief will be shared with short listed candidates.

About you:

• At least 2 years' experience in a similar administration role

• Demonstrates exceptional interpersonal and communication skills with a professional and approachable manner

• Has some exposure to HR processes (training will be provided for the right candidate)

• Is confident using technology, with experience in Flare and/or Deputy highly regarded but not essential

• Shows a strong work ethic and a willingness to learn and take on new challenges

• Is reliable, punctual, and able to follow direction while also taking initiative when required

• Is highly organised with an eye for detail and accuracy

• Can prioritise tasks effectively and stay calm during busy periods

• Proficient in the Microsoft Office suite and quick to learn new systems or software

• Works well as part of a team and takes pride in delivering quality work

• Maintains a positive and professional attitude when interacting with colleagues, clients, and stakeholders

In return for your dedication, skills and knowledge we will offer an attractive remuneration package commensurate with your experience as well as free parking. Remuneration will be reviewed as the role and responsibilities grow.

Applying

If you are interested in working with a dynamic team and possess the skills required to fulfil this role, please send your cover letter addressing the selection criteria and your motivation for applying, along with your resume.

Successfully shortlisted applicants will be contacted directly. If successful, you will be required to provide at least 2 referees from recent employers.

Please do not call our office, our reception team cannot assist with application enquiries. We are not accepting applications from recruitment consultants.

You must have the right to live and work full-time in Australia to apply for this position.