Administrative Coordinator

Position Title: Administration Coordinator

Location: Arndell Park, Sydney

Employment Type: Permanent, Full-time, Fully onsite

About Us

We are a well-established and rapidly growing industrial and trading group with a significant footprint across Australia. As we continue to expand our operations, we are looking for a highly organised and energetic Administration Coordinator to become the operational heartbeat of our bases and provide crucial support to our national network.

About the Role

This is a pivotal support role where no two days are the same. Based in our Sydney office, you will be the go-to person for ensuring administrative excellence and seamless coordination across our state-based facilities. You will provide vital support to our operations teams, manage key resources, and be the professional first point of contact for clients and partners, playing a direct role in our day-to-day success.

Key Responsibilities

• Office & Operational Coordination: Ensure the smooth daily running of the Sydney office and provide remote support for interstate warehouses, managing supplies, facilities issues, and vendor relationships.

• Logistics & Hospitality Management: Coordinate comprehensive logistics for visiting executives and international colleagues, including travel, accommodation, and itinerary planning.

• Client & Visitor Experience: Professionally manage front-of-house duties, including greeting clients, coordinating meetings, and providing office tours to uphold our company image.

• Fleet Administration: Oversee the company vehicle fleet, coordinating bookings, maintenance, registration, and ensuring compliance and documentation are up-to-date.

• Communications Hub: Efficiently manage the main phone line and general inbox, accurately directing inquiries and providing timely responses.

• Project Support: Provide reliable administrative support for various projects and initiatives as directed by management, including reporting and presentation preparation.

About You

To be successful in this fast-paced role, you will be a proactive problem-solver with a genuine passion for supporting a team.

• Proven experience (1-2 years) in an administrative, office support, or coordination role.

• Exceptional organisational skills and the ability to prioritise a varied workload with impeccable attention to detail.

• Outstanding verbal and written communication skills, with a professional and friendly phone manner.

• A resilient, ‘can-do’ attitude and the ability to work effectively under pressure.

• High proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Flexibility to occasionally work outside standard hours to support business needs.

• Unlimited working rights in Australia.

What We Offer

• A competitive salary package.

• A varied and engaging role at the core of our national operations, offering real visibility and impact.

• The opportunity to join a supportive and collaborative team within a stable, growing organisation.

How to Apply

If you are an administration professional looking to take on a key supportive role in a dynamic business, please apply now by submitting your resume and a cover letter to ******@zoomlion-zitc.com