Operations Administration Assistant x 2

About the roles

We are currently seeking two Operations Administration Assistants to join our Macquarie Park office, conveniently located just a 5–7 minute walk from the North Ryde Metro Station.

These roles will provide planning, coordination and administrative support to our Operations team, helping ensure projects are delivered efficiently and contractual obligations are met.

Working closely with our Business Operations Manager, Transport Scheduling Manager, supervisors, subcontractors and customers, you will support the day-to-day administration of operational projects and contracts.

Your responsibilities will include:

• Providing administrative and planning support to the Operations team

• Managing project documentation and maintaining accurate job files

• Uploading and maintaining documentation within client systems and internal databases

• Liaising with internal teams, subcontractors and customers to support project delivery

• Assisting with work order management, job registers and documentation tracking

• Reviewing contractor paperwork and documentation prior to submission to clients

• Updating internal systems to reflect job status and project progress

• Assisting with invoicing, claims documentation and reporting as required

• Supporting the coordination of work orders and operational activities across projects

These roles are key to ensuring smooth project delivery and maintaining strong relationships with customers and stakeholders.

MUST HAVE FOLLOWING:

• Proven experience in a planning/administrative role, preferably within the construction or facilities management industry. Comfortable with high volume of system admin/data entry needed in role to ensure all information is always up to date.

• Exceptional time management, prioritisation and attention to detail skills, with the confidence and ability to deal with multiple competing commitments within tight deadlines.

• Excellent stakeholder management and communication skills, with demonstrated experience in engaging diverse teams and customers.

• Strong task management focus with a drive for results.

• Proficient in using Simpro Project Management software, Dashpivot, DMS or similar IT systems.

What we offer

At ProGroup Management Pty Ltd, we are committed to providing our employees with a supportive and inclusive work environment that fosters professional growth and development. We offer a competitive salary, opportunities for career advancement and a great sense of purpose and service to the communities we operate in.

About us

Progroup Management Pty Ltd is a leading and professional construction management and building maintenance company with a 29-year legacy and a strong track record of delivering high-quality projects across a range of industries. Our mission is to provide our customers with exceptional service and expertise, while fostering a culture of innovation, collaboration, and continuous improvement.

Apply now to join our team and be a part of our exciting journey!

Parking is not available on-site (with very limited street parking).

Due to the number of applicants, only shortlisted candidates will be contacted.