Junior Medical Administrative Assistant

Junior Medical Admin Assistant

Full-time | Healthcare Support Role
Based in Dapto

We’re looking for a motivated and organised Junior Medical Admin Assistant to join our team, based at our Dapto clinic.

This is a great opportunity for someone early in their career who wants to build their skills in healthcare administration, clinic operations, compliance, billing support, and coordination. Working from Dapto, you’ll provide administrative support to our local clinic as well as assist other clinics remotely across our network.

You’ll work closely with experienced leaders and play an important role in helping our clinics run smoothly day to day.

About the role

As our Junior Medical Admin Assistant, you’ll provide hands-on administrative support across a network of clinics, while being based primarily in Dapto. This is a varied role suited to someone who enjoys staying organised, helping others, following processes, and keeping things on track.

You’ll assist with a wide range of tasks including clinic administration, staff coordination, reporting, compliance tracking, inbox support, and billing-related admin. You won’t be expected to lead strategy — instead, you’ll be supported by senior leaders and trained to deliver accurate, timely, and consistent administrative support across multiple sites.

What you’ll be doing

In this role, you will help with:

• General administrative support across the clinic network

• Preparing paperwork, internal communications, meeting notes, and action items

• Supporting daily clinic operations from the Dapto clinic, including remote support to other sites

• Monitoring admin tasks, follow-ups, and internal communication channels

• Assisting with rostering and workforce administration

• Providing payroll and leave-related administrative support

• Supporting Medicare, billing, and receipting processes

• Tracking compliance items such as provider numbers, accreditation, and staff certifications

• Updating spreadsheets, logs, and internal systems

• Assisting with site setup tasks, maintenance coordination, and general errands as needed

What we’re looking for

We’d love to hear from candidates who have:

• Previous experience in fast-paced, dynamic roles, particularly in hospitality, retail, reception, or customer service

• Strong organisational skills and attention to detail

• Confidence using email, spreadsheets, and office systems

• A willingness to learn new systems and healthcare processes

• The ability to manage multiple tasks and meet deadlines

• Strong written and verbal communication skills

• A proactive, helpful, and team-focused attitude

• The ability to handle confidential information with care

Experience in healthcare administration, medical reception, rostering, Medicare, or billing is not essential. Training and support will be provided for the right person.

Why join us?

• A great entry point into healthcare administration and operations

• Exposure to a broad range of clinic and business functions

• Supportive leadership and on-the-job training

• A varied role with opportunities to learn and grow

• Be part of a team that helps clinics deliver excellent patient care

Who this role would suit

This role is ideal for someone who is:

• Looking to step up from a reception, retail, hospitality, or junior admin role

• Interested in healthcare operations and multi-site administration

• Eager to learn, take direction, and grow into a broader support position

• Comfortable working in a fast-paced environment with changing priorities

How to Apply:

To stand out, please include a cover letter that tells us:

1. A bit about yourself and why you’re excited about this role.

2. How this opportunity fits into your long-term career goals.

Applications without a tailored cover letter will not be considered.

Apply now

For a confidential discussion, please email Danni at ******@focusrad.com.au