Office / Accounts Administration

About Us

Automated is Australia's largest independently owned Lighting Control Solutions company.

With more than 25 years of industry experience and over 7,500 projects delivered, Automated designs and delivers intelligent, reliable and scalable lighting control environments across premium hospitality venues, commercial developments, major infrastructure, sports venues, luxury retail and architectural projects.

We provide complete project delivery services including system design, supply, programming, commissioning, DMX show control, system integration, remote support, maintenance and training.

Automated works across leading global platforms including Philips Dynalite, Pharos, Automated PerfectPlay, DMX512, DALI-2, KNX, Rapix, BACnet, Modbus, iPlayer, Color Kinetics, Philips Hue and Interact Hospitality.

We are a Certified System Integrator (CSI) and a preferred automation specialist for Philips Dynalite and Steinel.

We take pride in our work, thrive on the dynamic nature of our industry and maintain a close, supportive office culture that values initiative, creativity and a good sense of humour.

This is a full time, office based role located in St Leonards, Sydney, close to public transport.

Role Overview

We are seeking a reliable and organised Office Administrator / Accounts Coordinator to support the daily operations of our Sydney office.

Working closely with the Managing Director, you will play an important role in keeping the office organised and supporting the wider team. This role suits someone who enjoys being the central organiser of a busy office environment while assisting with administrative, accounts and payroll coordination.

Key Responsibilities

Office Administration

• Coordinate daily office activities
• Maintain a welcoming and well organised office environment
• Manage office supplies and equipment

Administrative Support

• Provide administrative support to the Managing Director and team
• Coordinate meetings and manage calendars
• Coordinate staff travel arrangements
• Assist with coordination of Automated training courses
• Handle incoming calls and emails

Accounts Administration

• Process accounts receivable invoices and follow up outstanding payments
• Perform daily receipt reconciliation
• Process accounts payable invoices
• Assist with ad hoc reporting and administration

Payroll Administration

• Process payroll including timesheets, leave, superannuation and related administration
• Maintain staff leave records including annual leave and personal leave
• Assist with payroll reporting and compliance requirements

About You

To be successful in this role you will have:

• Previous experience in office administration, office coordination or office management
• Experience with accounts administration including accounts receivable and payable
• Experience supporting payroll processing or payroll administration
• A positive, outgoing personality with a can do attitude
• A strong customer service mindset and ability to communicate professionally with clients, suppliers and team members
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office 365

Experience with Xero accounting software and CRM systems such as Simpro is desirable but not essential.

Applicants must be Australian Citizens or Permanent Residents.

Benefits

• Professional development opportunities
• Office located close to St Leonards Station
• Supportive and collaborative team environment

Apply Now

If you are a proactive and organised office professional who enjoys supporting a dynamic team, we encourage you to apply.

Automated is an equal opportunity employer and welcomes applications from candidates of all backgrounds and experiences.

Please note that only shortlisted candidates will be contacted.